How to develop effective communication skills is an inevitable part of a successful organization or even an interpersonal relationship. In spite of its vital essence, very little concern is shown towards developing effective communication skills.
There is a simple structure into which nearly all communications skills and presentations should fit. Which contain three components first one attraction, second is the main body of what you want speak, last one is conclusion.
This is often expressed as: Tell them what you’re going to tell them, tell them, tell them what you’ve told them.
A good guide for the breakdown of a public speaking presentation is the 10/80/10 rule – whereby the introduction and conclusion are each allotted 10% of the communications time, with
If you think of a communication in terms of a journey designed to take an audience to a pre-planned destination.
You can use this analogy to identify the key points of your message, prioritize them and allocate each one an appropriate time slot.
Tips on How to Develop Effective Communication Skills will teach you how to identify the key points that will communicate your message most effectively; fine-tune your delivery by profiling your audience and how to master the use of high-impact visual aids – to clarify and reinforce your key points. It shows you how to start strongly, finish memorably and stay in control whilst interacting positively with your audience.
In veracity, it is the self improvement tips that help us connect to another person and truly be successful. Thus, it is absolutely essential to possess effective communication. You need not wonder ‘how’ and ‘why’ because we give you a few easy steps to follow with their relevance and in no time you shall master the tips on how to develop effective communication skills.
Learn to Listen!
In order to learn how to develop effective communication skills effective in communication, you not only need to speak right, but also make it a point to listen what others have to say. You need to give others a chance to voice their opinions and points and ensure that you listen. At times, listening can be advantageous considering it might just add that missing essence to your opinion or strategy. Also if you make it a point to listen, only then will they be equally interested to listen to you.
Some tips that you must take in mind while you are listening others-
- Pay attentions
- Show them You are listening
- Give Feedback
- Respond appropriate when needed
- Use you facial expression
Mind that Body Language!
Your body language often exemplifies the true essence or meaning of what you mean to say with your words & also replicates your interest and personality. Thus, you need to maintain an expressive body language to communicate effectively. Your posture should be smart; shoulders pulled back and maintain an upright spine. A sloppy posture is often considered as a sign of disinterest, fatigue and failure.
However you begin with your content, do remember that your body language will be speaking volumes to your audience before you’ve even uttered your first word. One of the most useful tips for how to develop effective communication skills is to take time to walk deliberately and confidently to your starting position, stand with your feet well planted and shoulder width apart. This gives you a strong base, it feels good and it looks powerful.
Perhaps you’d like to take a moment before you speak – silence can be the most powerful opening of all if you can hold your nerve to just look at the audience for second or two before speaking. You don’t need to be severe here – it’s okay to smile and show warmth.
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When someone else is speaking or communicating, you should ensure that you do not interrupt or argue during his speech. If you have a point to make, or an opinion; hold on till he finishes his speech and only then shoot your opinions and objections.
Read their eyes!
When communicating, making frequent eye contact draws the fact that others are listening to you. It also projects you as a confident and credible speaker. Thus, making eye contacts will definitely aid you polish your effective communication skills.
Watch what and how you speak!
Watch before you speak! Ensure when you are talking about something you know your facts and are not speaking baselessly. Baseless conversations are futile and will only evince you as a silly person. If you wish to be identified as a suave and efficient in communication, you need to ensure that you think before you speak and also speak in the right tone and manner!
With all said and done, in order to be effective in communication you need to be confident and believe in yourself foremost. Believe in your instincts and show self-confidence and indeed you will be identified effective in communication!
Try to engage others
Engage other is important for how to developed effective communication skills. I’m sure you’ve heard public speaking tips experts say that the first 20 seconds or so of your speech or presentation are crucial – it is all it can take to engage or to lose your audience. Why, then, do so many speakers begin by spending the first couple of minutes thanking various entities or individuals? Frankly it’s rather dull for the audience, and entirely predictable.
Respect the reason behind communication
How much better to indicate to your audience that, while you can respect the format of a communication , you have the confidence and imagination to take them by your own route – to surprise and delight them, to make them think.
Start with interesting point
I’m not suggesting that you don’t make any necessary acknowledgments to your hosts, but there is no law that states this has to be done in the first few sentences. It can be attended to later in your introduction, or even at the end of your speech. Another benefit of this is that it prevents you from rushing through your acknowledgments in order to get to the more ‘interesting’ part of your speech.
You can take your time, you may wish to add a short anecdote about how you came to know your hosts or about the last time you visited the location or why you were so pleased or excited to be asked to address the audience on your subject. This all helps lend the acknowledgements a certain authenticity and helps to build rapport with your audience.
Know the Purpose of your Intro
Consider the purpose of your introduction. You are setting the scene for the body of your speech, letting the audience know where you’re headed but, you can certainly be more creative than actually announcing, “This evening I will be talking about…”
Why not start with a story related to your key theme? It doesn’t have to be funny if humour isn’t your strong suit. Another key function of your introduction is letting the audience know what’s in it for them – why they should bother to pay attention. If you offer them something amusing or thought provoking to begin with then this battle is won without you needing to assure them that you’ve got loads of great content coming up later.
Any speech that begins with “Let me tell you a story” is one that I’d sit up and give my full attention to. One should have an attractive personality to speak here I recommend our blog how to develop personality skills read for more info.
Alternatively, you could begin with a quote that relates to your topic. Don’t go for the obvious here – think ‘outside the box’ and find a quote that really makes them think, perhaps one that appears initially to be in opposition to your theme or one that takes some unravelling to fully understand.
This gives you the opportunity to lead your audience into your interpretation or perhaps to define terms used in the quote and it ensures that your audience stays awake and alert for your opening as you guide them into the understanding of it’s relevance to your key theme.
Accept the other’s Questions
Another great way to how to develop an effective communication in work place, accept the other’s question so that they never get bored or feel hesitate to share their views. If you are telling the audience about your progress of your department or about an achievement made then think through your process. Identify what your obstacles were. Then you can construct a sentence that puts the audience in your shoes at the beginning of your process.
For example, if you have relocated a department of your company then you might begin by asking; “How do you tell 150 London based employees that we’re moving them to Reading?” Now the audience can relate to the idea that there were complex issues to overcome and they commit to the idea of sticking with you to find out how this was achieved.
Control On What you are Speaking
Whatever you choose to do for your opening make sure you signal clearly to your audience that you know what you’re doing. Strong physicality and a willingess to be slightly unconventional with your opening indicates that you are confident and in control. You will find that this helps the audience relax and have confidence in you and they will then be willing for you to take them on a journey.
And that’s the best feeling an audience can have at the opening of a speech – the feeling that they are in safe hands, that this speaker will lead them safely to their destination but via the scenic route not often taken.
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